Administrative Assistant to the Middle School

Overview
Position Type
Part-time Non-Exempt Staff
Education Level
High School
Travel Percentage
Negligible
Category
Admin – Clerical

Description
The Administrative Assistant to the Middle School provides confidential, consistent, efficient, and professional support to the Director of Middle School and Middle School Dean of School Life. The Administrative Assistant provides support for all programs in the Middle School. The position will also assist with specific projects of critical importance as instructed by the Director of Middle School and Dean of School Life.

Essential duties and responsibilities include the following:

Conveys a positive image of Sage Hill School at all times when working with students, parents, employees, and the public
Acts as a liaison for the Director of Middle School with the school community, whether it’s in person, phone, or as written communication as applicable
Assist the Director of Middle School and Dean of School Life with administrative tasks including but not limited to filing, scheduling appointments, mailings and maintaining student files
Responsible for managing and maintaining the calendar for the Director of Middle School and Dean of School Life
Responsible for administrative and logistic support with all School Life student programs including but not limited to: Advisory, Wellness Program, Academic Teams, Leadership Teams and Student-led clubs
Coordinate all faculty candidate school visits in hiring process
Proactively manage/record spending of the Middle school program budget through tracking and recording
Assist the Upper School Program Assistant with the arrangement of Middle School substitutes
Provide support  in the planning and implementation of grade level retreats
Coordinate the logistics and administration of the Education Record Bureau (ERB) assessment
Order and maintain the stocking of supplies for faculty work areas
Accurate tracking of daily attendance, including collaboration with faculty for timely submission of attendance information and follow-up on unexcused absences and tardiness
Work with Registrar on preparing all school mailings
Assist with preparation of various events including but not limited to 7th & 8th Grade Student Orientation, Back-to-School Night, Student Leadership Retreat, Parent Orientations and Open House
Maintain the ordering and stocking of supplies for the Dean of School Life’s office
Completes division specific registrar tasks as identified
Assist with Camp Sage as needed.
Manages the direct phone line at the Middle School. Answers parents’ calls and questions positively and professionally
All other duties and special projects as defined by the Director of Middle School
Supervisory Duties: None
Qualifications
Highly developed organizational skills, detail-oriented work style and the ability to juggle multiple tasks
High School diploma required, 4-year degree preferred
School experience preferred
Competent with Microsoft products; Word, Excel and Power Point
Competent with Google Drive
The ability to learn and master the student records database
Positive attitude and patience with students, parents, faculty, and administrators
Strong writing and editing skills; good communication skills

This is a part-time non-exempt benefits eligible position.

Hourly rate range: $30 – $35 (rate is commensurate with experience)