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Associate Director of Annual Giving

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Polytechnic School seeks an energetic and detail-oriented individual to join the Advancement team as we achieve the school’s fundraising goals and objectives.

Annual Giving is the bedrock of philanthropic support at Poly, and we are proud to be in the leadership phase of the school’s next comprehensive campaign! The Associate Director of Annual Giving reports to the Director of Annual Giving, and works in partnership with the full Advancement team of 12. This individual will collaborate with and support the Director to create and implement a thriving and entrepreneurial annual giving program that raises over $6M in unrestricted and restricted support through 2,800+ gifts each year.

The Associate Director will partner with the Director of Annual Giving to envision and execute the school’s year-long program by focusing on data analysis, donor segmentation, multi-channel strategic messaging, and volunteer engagement. Focus areas and duties are outlined below:

Administration and Project Management

– Support the timely and expert execution of seasonal appeals and donor acquisition strategies, with particular focus on the fall appeal and spring Giving Day;
– Manage the Poly Fund and Annual Giving calendar and maintain thorough records;
– Produce and update solicitation reports with the support of Advancement Services, including volunteer and LYBUNT lists;
– Manage Giving Day platform (i.e. Scalefunder, GiveCampus, or similar platform) ensuring accurate information and ease of donor engagement;
– Embrace the necessity for accurate and timely Raiser’s Edge record-keeping as it relates to constituent information, including action entry, event attendance, etc.;
– Coordinate Poly Fund events, including invitation and attendance management;
– Support production of Poly Fund communication in partnership with the Communications team and external providers, including: solicitations, volunteer updates and tools, stewardship, videos, and other presentations.

Volunteer Engagement

– Help to staff a diverse set of Poly Fund volunteer committees consisting of parents, alumni, parents of alumni, grandparents, current & former faculty/staff, and friends;
– Manage phonathons including drafting of scripts, recruiting and training callers, and producing materials;
– Participate in Reunion/alumni giving strategy development and implementation.

Relationship Building

– Meet with annual giving prospects, donors, and volunteers on an ongoing basis in order to solicit, secure, and steward their support of the Poly Fund. This also includes asking for Giving Day matches. Manage these meetings and outcomes through an assigned portfolio of 25 – 50 individuals annually, focusing on gifts of up to $10,000;
– Partner with other Advancement colleagues to ensure the health of Poly’s prospect and donor pipeline.

School-wide Presence

– Collaborate with campus partners, particularly faculty, staff, parent organization leadership, and others through in-person meetings, phone calls, and emails in an effort to build greater awareness and endorsement of annual giving at Poly;
– Attend daytime and evening Advancement as well as school-wide events throughout the year.



– Bachelor’s degree (or higher);
– 3 – 5 years of experience in annual giving and/or advancement;
– Passion for education and philanthropy ;
– Positive, kind, energetic, and team-oriented;
– Attention to accuracy and detail, with a high degree of organization and effectiveness at multitasking;
– Ability to manage, meet, and communicate about deadlines within the context of a complex calendar;
– Ability to communicate diplomatically and comfortably, verbally and in writing, with a diverse community including parents, students, alumni, parents of alumni, grandparents, trustees, and Poly employees;
– Knowledge and practical experience with communication platforms: solicitations, newsletters, electronic communications, etc.;
– Computer fluency (Microsoft Word, Excel and PowerPoint) at a minimum, with strong familiarity with website interface and Blackbaud Raiser’s Edge preferred.



Salary Range: $81,000 to $95,000



A full benefits package includes medical, dental and vision, long term disability, life insurance (1 x annual salary) coverage, and a 403 (b) retirement plan.



Founded in 1907, Polytechnic School is the first nonprofit, coeducational, K-12, independent school in Southern California. The meaning of polytechnic as “many arts” is reflected in the school’s ambitious and student-centered educational program. Nationally recognized as a K-12 educational leader, Poly develops the unique intellect, talents, and character of each student through transformative teaching within a diverse community devoted to academic excellence, the creative arts, the camaraderie of team sports, and service to others.

Poly strives to be an inclusive community that fosters academic excellence and personal growth by ensuring that all of our 870 students, nearly 65% of whom identify as Students of Color, are seen, heard, and valued as their authentic selves. We respect the dignity and worth of every individual and seek to celebrate the joy, the love, and the creativity that emanate from the human spirit. Throughout our Lower, Middle, and Upper Schools, students, faculty, and staff commit to deepening our understanding and knowledge of ourselves, each other, and our ever-changing world.

Within our community of care, Poly students build the confidence and capacity to think critically and creatively to become responsible global citizens and intellectual leaders. Taught by an extraordinary faculty, Poly graduates are ready to fulfill the promise of their talents and lead meaningful, purposeful lives.

To learn more about Polytechnic School, please visit us.


Equal Opportunity Employer

In order to provide equal employment and advancement opportunities to all individuals, Poly will recruit, hire, train, and promote faculty and staff without regard to an individual’s race, color, sex, gender identity, genetic information, sexual orientation (including heterosexuality, homosexuality and bisexuality), national origin, ancestry, citizenship status, uniformed service member status, marital status, pregnancy, age, medical condition and physical or mental disability (whether perceived or actual), or any other consideration made unlawful by federal, state, or local laws. School policy also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.


To apply for this job please visit www.paycomonline.net.

Associate Director of Annual Giving
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