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Athletic Director

  • Part Time
  • Pasadena
  • This position has been filled

Website The Waverly School

Progressive Educational School, Preschool through 12th grade

The Waverly School seeks administrators who resonate with the school’s mission to cultivate curious, resourceful, confident learners who demonstrate intellectual engagement, critical and creative thinking, respect for individual differences, a strong awareness of personal responsibility, and an active commitment to social justice.

The Athletic Director ensures congruity with the mission and the athletic activities of the Middle and High School.  This person organizes and coordinates the school’s competitive athletic programs.  Reporting to both the Middle School and High School Directors, the Athletic Director is a detail-oriented multi-tasker that can work independently as well as work collaboratively with other administrators and teaching colleagues.

The Athletic Director responsibilities alone would allow for a part-time (50% FTE) 10-month position.  It may be coupled with additional duties, specifically facilities management, to increase this to a full-time, 12-month position.  See the Facilities Manager position description for further details.

Primary Responsibilities:

  • Prepare and implement an annual athletics budget
  • Independently use school resources to facilitate the athletic program and communicate effectively with families and athletics contacts
  • Develop schedules in a timely fashion for all interscholastic athletic teams, including soccer (co-ed), cross-country (co-ed), volleyball (girls), basketball (boys and girls), and flag football
  • Work directly with the California Interscholastic Federation (CIF – Southern Section)  particularly for scheduling soccer, volleyball, flag football and basketball
  • Represent the School at regional athletic associations, including attending regional Athletic Directors meetings as needed (typically 1-2 times per year)
  • Identify, hire, train, and supervise coaches (both within the faculty and outside of the School) for the teams listed above
  • Ensure that coaches have been trained in first aid, CPR, concussion response, etc.
  • Ensure that coaches have been trained regarding the school’s gender inclusion and anti-racist policies
  • Ensure that coaches perform their duties with the highest level of professionalism
  • Report athletic achievements to the Director of Admissions or Director of Development for dissemination to the School and community at large
  • Attend all home games, or in an emergency, enlist a representative to do so
  • Secure game officials, scorers, and timers for all home events
  • Oversee the distribution, collection, storage, cleaning, and repair of all athletic uniforms
  • Communicate any concerns with student conduct with parents and the administration
  • Promote and maintain good sportsmanship within the teams
  • Communicate proactively with parents regarding sign-ups, schedules, and events
  • Work proactively with other School faculty to ensure that athletic competitions and other events do not conflict
  • Support coaches with respect to parent concerns
  • Complete additional duties related to the School athletics program as directed by the Middle and High School Directors or Head of School


Required Skills/Abilities:

  • Excellent interpersonal, oral, and written communication skills
  • Ability to think critically and solve problems, as well as handle multiple projects simultaneously
  • Good judgment and ability to handle confidential/sensitive information with discretion
  • Knowledge of social-emotional competency areas and adolescent development
  • Strong commitment to anti-racist and inclusive practices that support students of all backgrounds to succeed
  • Ability to self-reflect and demonstrate personal growth
  • Excellent verbal and written communication skills with adults and children
  • Ability to collaborate and communicate with teachers, staff, parents, and students in a positive and constructive way
  • Proficient in Microsoft Office suite or related software as required for recordkeeping and documentation
  • Confident with remote learning platforms such as Zoom and Google Classroom
  • Genuine interest in and respect for students in their middle school and high school  years
  • Strong sense of healthy teacher/student boundaries

Education and Experience:

  • Bachelor of Arts or higher
  • 2-5 years of coaching experience
  • Experience in an administrative role or with administrative duties
  • Preference for progressive educational experiences

Physical requirements:

  • Regularly spend long hours sitting and using office equipment and computers.
  • Must be able to stand, lift, push, pull stoop and bend for short periods of time.
  • Regularly work on repetitive tasks.
  • Frequently bend to file and maintain files.
  • Occasionally lift 15-45 pounds.
  • Use excellent sensory skills -sight, hearing and speech.
  • Ability to work in person and on campus.


School Contact:
Please send resume and cover letter to:

Vella Cagle
Assistant Business & HR Manager
[email protected]

School Information:

The Waverly School is a nonsectarian, coeducational, college preparatory, progressive day school that spans young kindergarten through high school. Waverly provides an experience-based, cross-disciplinary education in which students are expected to work to their highest potential. Waverly is dedicated to helping students become confident, curious, resourceful learners who demonstrate intellectual engagement, critical and creative thinking, respect for individual differences, and a strong sense of personal and social responsibility. The Waverly School has three campuses and a one-acre organic farm, all within walking distance of one another, in Pasadena, CA.

EEO Statement:

The Waverly School is an equal oppor­tu­nity employer dedi­cated to a policy of non-discrimination based on the race, color, creed, religion, sex, gender, gender iden­tity, gender expression, marital status, pregnancy, transgender, transsexualism, sexual orientation, age, national origin, citizenship, primary language, military or veteran status, physical handicap, disability, medical condition, mental disability, genetic characteristic or information, ancestry, or based on any other consideration made unlawful by federal, state, or local laws.

Athletic Director
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