Business Office Associate at The Country School

Join Our Team as a Business Office Associate. The Country School is a small, progressive school with a community dedicated to serving Preschool to 8th-grade students. We empower a diverse student body to thrive as learners in school and life. If you’re seeking an exciting opportunity to be part of a team-oriented, inclusive, and professional learning community, this role is for you! As a Business Office Associate, you will play a crucial role in supporting the essential functions of our school’s business office. We are looking for a personable, flexible, and adaptable individual who is motivated and thrives in a collaborative team environment.

Job Details

Position: Business Office Associate
Hours: Full Time
Reports to: Business Manager and HOS

Responsibilities:

• Support various business office-related tasks assigned by the Business Manager.
• Maintain an organized and up-to-date business office, including managing files, cabinets, and incoming mail.
• Handle accounts payable tasks, such as opening and sorting bills, entering approved bills into QuickBooks, processing payments, and printing checks.
• Ensure proper documentation and filing of checks and bills.
• Assist with accounts receivable, including student/family account research, processing payments, and preparing deposits.
• Work directly with the Business Manager to process payroll on a semi-monthly basis.
• Maintain and process FACTS payment invoices for afterschool programs.
• Prepare and manage annual tuition and fees spreadsheets, and perform monthly tuition reconciliation with FACTS.
• Assist with monthly closings, audit preparation, and special departmental projects.
• Interact with faculty, staff, students, parents, and visitors regularly.
• Help keep track of supply inventory, place approved supply orders, and manage deliveries.
• Support the Business Manager in credit card and budget item reconciliation.
• Attend faculty and staff meetings as needed, sometimes after school.
• Attend all DEIB professional development and support the school’s DEIB work.
• Perform other duties or projects as assigned by the Business Manager or Head of School.
• Embrace the school’s mission and vision
• Assist with monthly closings, audit preparation, and special departmental projects.
• Communicate often with administrators about all of the above.
  
  Qualifications: We are looking for a candidate with the following background and qualities or comparable experience:
• Demonstrates confidentiality, professionalism, honesty, and integrity
• Familiarity with Business systems
• Knowledge of QuickBooks
• Excellent written and oral communication skills
• Accounting/Bookkeeping proficiency
• Strong organizational abilities and ability to handle multiple tasks under time constraints
• Familiarity with FACTS SIS/Tuition Management software is helpful but not required
• Proficient in using Google Suite (Docs, Sheets, Slides, Gmail)
• Proficient in using Excel
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent attention to detail for proofreading and data entry tasks – Ability to multitask and handle multiple projects simultaneouslyCompensation: The salary range for this position is 55k to 65k with benefits

Join our dedicated team at The Country School. To apply, please submit your resume and a cover letter detailing your relevant experience and interest in the role to [email protected]