FLSA Classification:  Full-time – Non-Exempt, 100% FTE, 12-month schedule of duties

Reports To:               Business Office Manager

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• General Accounting:
  Maintaining books of account (including but not limited to processing bills, preparing checks, gathering receipts, coding and posting invoices, preparing and recording deposits, journal entries, reconciliations).
• Reviewing all expense reports for accuracy and proper expense disclosure classification and reporting any variances to the Controller.
• Completing monthly reconciliation for all bank accounts.
• Reviewing outstanding check log and communicating status to Controller.
• Research and resolve accounting discrepancies. Prepare adjusting and correcting journal entries as needed.
• Maintains Fixed Asset Ledgers, capitalizing acquisitions, recording depreciation and disposals. Prepares fixed asset reports and posts entries to the general ledger.

Credit Card Processing/Accounts Payable:

• Responsible for weekly accounts payable processing, including proper coding, data entry of all invoices and reimbursements, and mailing.
• Coordinate and process credit card receipts from employees; follow-up as needed.
• Prepare coding and data entry into general ledger.

Student Billing and Accounts Receivable:

• Completing all student billing functions (tuition, summer programs, and fees for other services)
• Assisting Controller with Financial Assistance process as needed.
• Updating revenue and financial assistance accounts monthly,
• Reviewing accounts receivable, updating payment schedules and follow up on past due accounts.
• Point person for communication with parents.
• Report on any student enrollment changes.

Coordinating with the Development Office:

• Reconciling with Development Office on donations, fundraising and grants.

General/Reporting

• Process semi-monthly payroll.
• Assists in the design and/or implementation of accounting department projects.
• Maintains the confidentiality of sensitive financial and other data.
• Produces reports and reconciliations for review by the Controller.
• Prepares all journal entries related to payroll and employee benefits.

Tax Reporting

• Responsible for collection of W9 forms for all vendors.
• Prepares annual 1099 filing.

General Responsibilities

• Support and further the school’s missions, visions, and values.
• Actively engage in the life of the school and participate in related duties, as needed.
• Ensure the safety and well-being of students.
• Celebrate and promote diversity, equity, and inclusion within the classroom and community in alignment with the school’s Diversity and Inclusion Statement.
• Demonstrate respect towards all members of the school community, including students, parents, teachers, support staff, and administration.
• Behave with dignity and respect, in accordance with school and community expectations.
• Abide by school policies and procedures.
• Front desk coverage
• Cover the front desk and other duties as assigned.

Other Considerations

• Start date: as soon as possible.
• Compensation: $62,0000 – $70,000 per year.

EDUCATION AND EXPERIENCE:

• Bachelors’ Degree, preferably in Accounting or Finance.
• Minimum of three years’ experience in bookkeeping and/or accounting and finance
• Non-Profit/Independent School sector experience preferable.
• Understanding of accounting theory with ability to research and resolve accounting application.
• Requires solid knowledge and understanding of accounting principles.
• Highly detail oriented, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment.
• Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus.
• Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, administrators, and business partners.
• Experience in Blackbaud preferred.
• Expert level in Microsoft Office, especially Excel and Word.
• Proficient in Google applications, including Google Sheets, Google Docs.
• Experience in non-profit accounting and knowledge of related FASB requirements preferred.
• Knowledge of non-profit reporting and tax filings preferred.
• Physical Demands and Work Environment
• View and operate a computer frequently and consistently, especially in regard to primary work functions.
• Speak and hear to communicate with school population and the public.
• Travel safely and comfortably across campus for a variety of events and meetings.
• Physically able to assist, when necessary, with event setup and breakdown, including lifting up to 30 lbs.
• Work in standard office conditions and climate.
• Work in a highly stressful environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts.

EQUAL OPPORTUNITY EMPLOYER: No person shall, on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, disability/handicap, or religion, be excluded from participation in, be denied the benefits of, or be subjected to discrimination, harassment, or retaliation in the school’s employment opportunities. Please submit a resume and cover letter, addressing the specifics of the job description to [email protected]