Job Title:             Athletics Administrative Assistant
Department:        Athletics
Reports to:           Athletic Director
FLSA status:       Non-Exempt

Pay Range:          $25.00/hr. ($52,000 annually)
Revised:               May 2023

To Apply: If you would like to apply for this position, please access the link to our online application management system at https://www.marlborough.org/about/careers

Position Overview

Under the direction of the Athletic Director, the Athletics Administrative Assistant provides general administrative support to the Athletic Director and to the overall operations of Athletics.

Essential Job Functions

Communication:

●     Updates the Marlborough School athletics website/CIFSS Home website.

●     Updates My Marlborough and trains coaching staff on use of My Marlborough

●     Handles communication with student-athletes, employees and parents/guardians.

Team/Coach Coordination:

●     Oversees the distribution, collection, accurate inventory, and overall condition of team uniforms and athletic apparel.

●     Coordinates the athletics transportation schedule, including the organization of transportation to all off-campus practices and contests.

●     Arranges for officials for home contests.

●     Confirms all games, transportation and officials for athletic contests.

●     Organizes and maintains weekly dismissal schedules for all teams.

●     Oversees the distribution of coaching gear.

Department Support/Administration:

●       Communicates daily with the Athletic Director to ensure successful operation of the Athletic Office; maintains on-going to-do list; prepares reports as requested.

●       Maintains Office calendars, including the Athletic Director schedule.

●       Processes check requests and tracks other School budgets under the purview of the Athletic Director.

●       Provides general support for other programs as requested by the Athletic Director.

●     Maintains record keeping of student-athletes sports participation, awards, etc

●     Provides administrative support for seasonal Athletic Recognition Events (program, awards, patches, etc)

●     Updates event management system as needed.

●     Attends all Athletic Department and coaching staff meetings.

●     Attends all Support Staff meetings and provides coverage for other departments as needed.

●     Assists with ordering equipment, uniforms, and supplies as needed.

●     Issues game contracts to opponents, when necessary.

●     Accepts delegated responsibilities as needed.

Requirements

●     2 to 4 years of experience providing administrative support, preferably in an athletic or school environment.

●     Bachelor’s degree preferred.

●     Excellent communication and interpersonal skills; resourceful problem solver.

●       Strong working knowledge of Google platforms and Microsoft Office programs, including Word, Excel and PowerPoint.

●       Highly organized with an ability to work successfully both independently and in a group setting.

●       Strong customer-service orientation and overall team player.