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Accounting Coordinator and Administrative Support Position

Website Children's Community School

Accounting Coordinator and Administrative Support Position, Full Time

Children’s Community School is a progressive elementary school located in Van Nuys, CA. Grounded in the philosophy of American educator John Dewey, the school utilizes a social studies core curriculum with hands-on exploration including block building, STEM, field trips for research, and a rich arts program. CCS has a strong commitment to diversity, equity, inclusion, and social justice. Salaries and benefits are competitive. The Accounting Coordinator and Administrative Support Position is under the supervision of the Chief Financial Officer and includes the following duties:
Business Office Support:
● Billing-Create and send out invoices using the QuickBooks software
● Credit Cards-Enter expenses into QuickBooks and reconcile each account monthly
● Bank Account-Receive the monthly bank statements and reconcile monthly
● Accounts Receivable- Monitor the online systems daily and apply payments received to the appropriate customer accounts.
● Accounts Receivable Payments-Assist the CFO with processing ACH payments through the bank account and credit card payments for customers on a monthly basis or as needed. ● Accounts Payable-Enter vendor invoices with the appropriate expense accounts into QuickBooks on a weekly basis.
● Payroll-Serve as payroll back-up for the CFO. Process payroll in times of absence or emergency.
● Remote Deposit-Process check deposits using the desktop remote deposit machine.
● Human Resources-Assist CFO in tracking required documents for employees.
● Database-Assist in the implementation of the after-school attendance portal. Monitor the after-school portal to ensure the billing is completed correctly.
● Filing/Organization-Assist the CFO with filing vendors invoices, deposit summaries, petty cash receipts, and any other documents as needed. Create files for after-school billing, enrichment billing, new vendors, families, and employees. Assist the CFO with storage of general school/business files and file retention plan.
● Audit Preparation- Assist the CFO in preparing spreadsheets and documentation needed for the annual fiscal audit.
● Asset Register-Assist the CFO in tagging and tracking electronic/computer assets in an asset register spreadsheet.
● Data Management-In the Development module, enter and update all information in relation to donors, donation pledges, and donation payments for all campaigns, Reconcile campaign donations with QuickBooks in conjunction with the CFO annually.
● Handbooks-Assist the CFO and Administrative team with the proofreading, review, and updating of the CCS Parent Handbook and the CCS Employee Handbook. General Office Support:
● Front Office Support- Answer phones and welcome visitors when the administrative support person is unavailable
● offer basic first aid to students
● Portal Maintenance- Support changes and updates in the MyCCSTeaches portal.
● Google Calendar-Enter administrative staff vacation/personal days on the shared Google calendar.
● Emergency Contact System-Assist the Administration team with reviewing contacts in the School Messenger system and creating messages as needed.
● Proofreading-Assist the Communications Coordinator with proofreading school communications
● Events- Support events as needed Additional Areas of Support and Professional Expectations:
● Covid-19 Compliance Team Leadership
● Board Secretary Duties
● Utilize anti-bias strategies and practices
● Seek constructive feedback from colleagues and supervisors, set goals and reflect on professional practice during the year
● Participate dutifully in staff responsibilities
● Maintain positive and supportive relationships with children, parents, and all fellow staff members
● Assume responsibility for other projects as assigned by the CFO or Head of School Desired Expertise and Experience
● Bachelor’s degree in Business or a related field
● Proficient in QuickBooks and Google Platform
● Excellent time management skills and ability to multitask and prioritize work
● Strong written and oral communication skills
● Flexible, collaborative, and able to work effectively in a team-driven environment
● Detail-oriented and resourceful
● Tactful and discreet
● Technologically savvy
To apply, interested candidates should send a resume and cover letter to [email protected]

To apply for this job email your details to azizi@ccsteaches.org

Accounting Coordinator and Administrative Support Position
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