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Administrative Assistant to the Head of Upper School

Francis Parker School

About Francis Parker School:

Francis Parker School is a coeducational independent day school in San Diego, California with 1310 students in grades JK-12. Founded in 1912, the school’s mission is “to create and inspire a diverse community of independent thinkers whose academic excellence, global perspective and strength of character prepare them to make a meaningful difference in the world.” Francis Parker School has two campuses in close proximity. One in Mission Hills (Lower School JK-5), and a second in Linda Vista (Middle and Upper School 6-8 and 9-12, respectively).

Job Description:

The Administrative Assistant to the Head of Upper School is a full-time, 12-month position reporting to the Head of Upper School. The Administrative Assistant provides consistent, confidential, and professional administrative support for the Head of Upper School and other Upper School administrators in order to maintain the well-being of the Upper School and the broader school community. The Administrative Assistant plays an integral role in the day-to-day goings on of both the faculty and the student body.

Essential Duties/Responsibilities:

Promote the school’s mission, making it the center of all decisions and actions.
Support an atmosphere of trust and openness among teachers, students, and parents.
Assist the Head of Upper School with work and events related to the division.
Manage all arrangements for faculty/staff meetings and employee events.
Support the Associate Head of Upper School as directed with substitute hiring, scheduling, and timecards.
Provide logistical support for the hiring process
Screen the Head of Upper School’s phone calls and take messages.
Manage expenses for the Head of Upper School’s budget.
Provide general clerical duties and administrative support to the school.
Manage and maintain teaching/administrative supplies and materials.
Serve on administrative and academic committees as requested.
Complete occasional errands for school-related events or activities.
Assist in planning campus-wide events.
Compile information as requested, formatting reports, graphs, tables, records, and presentations.
Assume responsibility for other projects as assigned by the Head of Upper School.


Bachelor’s degree
3-5+ years prior experience in education or as an administrative assistant to a school administrator or corporate manager or executive
Outstanding interpersonal skills
Dedication to a high level of confidentiality
Exceptionally capable in both written and oral communication
Excellent organizational skills while still exhibiting a high degree of flexibility
Technologically savvy and experience working with Learning Management Systems
Proven success at working collaboratively and efficiently on a creative and goal-oriented team
Able to make quick decisions, take initiative, and prioritize tasks
Passionate about the mission and vision of the school
Warm and personable with a good sense of humor and considerable patience
High-energy and enthusiastic about working in an academic atmosphere
Salary and Benefits:

Francis Parker School is committed to attracting and retaining the highest quality faculty and staff through a substantial compensation plan, including competitive salary, TIAA retirement benefits and full medical/dental coverage. Individual salary is negotiable depending on years of experience and educational background.


Francis Parker School values diversity and seeks talented students, faculty, and staff from different backgrounds. All employment decisions are made without regard to unlawful considerations of race, color, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), gender, sexual orientation, gender identity or expression, marital status, religion, national origin, ancestry, age, mental or physical disability, medical condition, genetic information, military or veteran status, or any other basis prohibited by federal, state, or local law.

Application Process:

A cover letter, resume, and an employment application should be submitted electronically to:

[email protected]


Please indicate the position you are applying for in the subject line

To apply for this job email your details to parkerjobs@francisparker.org

Administrative Assistant to the Head of Upper School
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